The North Star, the official conference newsletter for Terminus, will be delivered approximately once a month between now and August of 2008. Most regular editions of the newsletter will be presented outside of a cut tag because the newsletter is also part of the Terminus website. Between regular editions, the terminus2008 community will post occasional updates and reminders, as well as in-depth articles on preparing for a programming submission, traveling to Chicago, and so on. The North Star is also available by e-mail; subscription information can be found at www.terminus2008.org/newsroom/subscribe.html
THE NORTH STAR
The Official Newsletter of Terminus
Delivered via LiveJournal, Mailing List, Forums, Myspace, and Divination
Volume 2, Issue 7
Read the last issue here!
This will be the last regular edition of The North Star! As we approach the conference, keep an eye out here for special travel and conference check-in editions, as well as last-minute notifications in your e-mail, if you're a registered attendee.
No time to read? Right-click and save the No-Frills Grab and Go version, and listen later. MP3 | Ogg Vorbis | WAV
, July 1, is the last day to register online for Terminus. Tonight, the system will close, and all registrations will freeze as the various parts and materials start on their way to Chicago. If you miss the deadline, you'll have to register at the door for $200--so why not take care of your registration today and save $20 that you could spend on a new wand, a Terminus journal to record your favorite memories of the conference, or to buy half a can of soda on your flight to Chicago? (We're kidding--$20 will buy you ten sodas on some airlines, with present changes to in-flight amenities.)Dietary Issues and Concerns
If you are registered, you should have received an e-mail recently regarding any food allergies or dietary restrictions that we at Terminus should know about. Once registration closes, we'll take your information to the chef at the Hilton Chicago Hotel to check on the presence or absence of particular ingredients in different dishes, and if necessary, arrange a special meal for you. In most cases, you can enjoy the menu we've already arranged, and if you don't have severe food allergies or a dietary restriction, we don't need you to check in! If you have been registered for at least 24 hours and you need to report dietary restrictions, please write to registration[AT]terminus2008.org by Wednesday, July 2
. After that date, we may not have enough time to make special arrangements for you.Bon Voyage Ball and Auction
During the Bon Voyage
Ball from 8 p.m. to midnight on August 10, there will be plenty to do, whether you want to dance your socks off or use your brain to solve the Magical Mystery. Additionally, we will have a live and silent auction of unique items, including a large signed print of Mary GrandPré Harry Potter
book cover art (courtesy of Clampett Studios--viewable in the Astoria Room before the auction, as it's extremely valuable), Harry Potter
toys and games, art, commissionable items, jewelry, antique books, crafts, a special Twilight
messenger bag, film posters, and more. Please visit the Astoria room on or after Friday, August 8, to view the auction items, and look for some on display in the Terminus gallery as well.Trade Winds Tournament Teams
The teams are here! If you've signed up for professional play, you'll be drafted into teams in mid-July, after all ticket and registration payments have been applied and we've placed you on a team according to your preferences. Click any picture for desktops and icons!
Thoth's Tournament of Knowledge Teams
Some of you have been drafted into teams already, and your team mascot will be announced to you in mid-July, after all ticket and registration payments have been applied and we've placed you on a team according to your preferences. Click here
for desktops and icons, and below to see a short film of the sixteen teams competing for the Khenti Prize.Wrock Chicago Change
Justin Finch-Fletchley and the Sugar Quills will be unable to join us for Wrock Chicago, but we wish him the best of luck while acting as best man. Remus and the Lupins, already contributing musically, will play Justin's set. Thanks for your understanding! Contacting Staff and Asking Questions
Please be sure to ask your questions by mid-July. After that, many staff members will be printing, packing, and shipping thousands of items, as well as traveling to Chicago, in the days before Terminus begins. Once it's July 15, it may take as long as several days for us to respond to inquiries, and once it's August 1, we will have only limited access to the internet. Travel Tips
+Print a copy of your itinerary, as well as contact numbers and addresses, and put it in your suitcase. If your luggage is lost and the tag comes off, the airline can use this information to locate you.FAQDo I have to wear my badge all the time? On me? Over my clothes? Even if it doesn't match?
+Print a copy of all the information you need for your travels, including flight information, airports, hotel address and phone number, and your I.D. and carry it with you.
+Bring a copy of maps and directions, whether for the El or for local parking options.
+Get cash in U.S. dollars, and in various denominations, at your local bank. You'll skip the big fees on ATM machines in airports, and you'll be able to pay with amounts close to your total, rather than flashing big bills.
+Contact your credit card company ahead of time if you're going to use it for most purchases, so they won't put a fraud alert on your card just because you bought a new set of robes, a Chicago postcard, and lunch all in the span of twenty minutes.
+Visit the TSA website to find out what you can and can't take in carry-on luggage, and check in with your airline, train, and bus transport to ensure that checked luggage meets their requirements.
+Take a big breath--travel can be stressful. If you don't expect it to be perfect, you'll have an easier time coping with problems that crop up.
You need to wear your badge
when you are in a conference space, on the top half of your body, so it is easily visible to conference volunteers. If you are not wearing yours, you will be sent to get it--or asked to get your badge out and wear it. Please help us keep the corridors clear and help us prevent bottlenecks by wearing your badge. The only badge exception is the Bon Voyage
Ball, and for that event, you will swap out your badge for a wristband.But I'm worried it will ruin my clothes!
Your badge will include a lanyard, which shouldn't cause any damage to your outfit.But I don't want it to show in pictures!
No problem. You can take it off for a moment or tuck it in. Do I really have to have a photo I.D. to check in for Terminus?
Yes, absolutely. That's to ensure that you and only you can pick up your packet, and it's also necessary for the safety of minors and to identify chaperones. If you don't have identification, you will not be admitted. If you do not have a form of government-issued photo identification, such as a passport, driver's license, or state identification card, we recommend contacting your local Department of Motor Vehicles immediately to obtain I.D. It's inexpensive--and it's a very good idea to carry identification with you when you're traveling or at an event of any size.If I see an empty room in the Hilton Chicago Hotel, can I hold a meetup there?
If you walk past a room and it's not in use or not holding a program according to the Terminus schedule, please don't camp out there! The room could be on hold for cleaning, waiting for a change of furniture setup, or even reserved by another group meeting in the hotel. If you go into the room and use it, you could be subject to room rental and cleaning fees--and those are not cheap by any means. Please only visit meeting rooms as they are noted on your conference schedule. The Hilton Chicago Hotel has a variety of public meeting areas, from the Lakeside Green Lounge on the lobby level, to the stairs and corridors around the clock near the 8th Street Entrance, to gathering areas on sleeping room floors where cozy, squashy couches and chairs wait near the elevators. There's also Grant Park literally across the street, the beaches of Lake Michigan, and a number of neighborhood cafés and restaurants. Thanks for your understanding, and we hope you'll enjoy casual times with friends in these public spaces.How many people can I put in my room at the Hilton Chicago Hotel?
That depends on the type and size of room you have reserved. Please contact the hotel directly with any questions regarding the maximum allowable people for your specific room. How do I check in for Terminus? Am I going to receive something in the mail?
You'll receive an e-mail regarding check in for Terminus and its events in late July. We don't send any registration materials through postal mail, since they could be lost or misdirected.
Questions? Send them to help[AT]terminus2008.org.